News Articles

The latest news on utility resource management

A Culture of Customer Service

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What does customer service look like in a Small Giants company? No matter your industry, how you serve your customers says a lot about your values and who you are as a company. In a purpose-driven business, customer service is characterized by strong partnerships, transparent dialogue, and shared values.

Small Giants know that when you create great customer relationships, you get great business results. Take ARCOS (Automated Roster Call Out System), a company in Columbus, Ohio that provides emergency resource management software solutions for utilities companies. ARCOS organizes its culture around a set of core values that drive everything they do. Those values allow them to cultivate empowered, passionate employees who are relentless about customer success.

Culture has been a top priority at ARCOS for more than 15 years, and it’s working. Their values-driven approach to customer service has led to year-over-year revenue growth, high employee retention, and 100 percent client renewals.

What are the customer service best practices that set ARCOS apart? Let’s take a look.

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Call Out Crews With a Single Click

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Think about the time it takes to put together a crew for emergency work — supervisors poring through pages of employee lists, making call after call, sometimes over an hour or more.

For a long time, that was simply the cost of doing business for both Eugene (Oregon) Water and the Suffolk County (New York) Water Authority, but they found a way to expedite the procedure. In fact, with one piece of technology, it’s now as simple as the press of a button.

ARCOS Callout and Scheduling Suite made that a reality for Eugene and Suffolk by cataloging all work requirements, such as union worker lists and employee availability, and automated their callout procedure for instantaneous crew assignment.

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How will you Manage your Resources 10 Years from now?

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I strongly believe no technology will replace the noble profession of being a lineman. To me, technology is here to improve our existing processes, situational awareness and customer satisfaction.

For several years, utilities and contractors have been exploring the use of new technology like drones. For example, utilities have flown drones to inspect transmission lines and shooting video of insulators and cross arms without having to send a worker to climb a tower. But what other technological changes – such as autonomous vehicles, artificial intelligence (AI) and robots – could improve utility performance in the years ahead? How will these technologies affect resource management? Will new, high-tech tools improve overall utility performance or just add to the complexity of resource management?

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No Longer Going it Alone: Outage Restoration Requires Relationships

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Utility workers restore power as a team. Getting the job done means sharing and managing information, resources, tools and more. Having a laser-beam focus on power restoration at the risk of putting local officials through an “information outage” might’ve been excusable in year’s past. But in today’s world of self-serve information, people at all levels outside a utility expect to know what’s happening in real time and how they can help.

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Hydro One crews complete restoration in record time for nearly 500,000 customers after significant damage caused by the April storm

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Hydro One employees worked tirelessly to restore power to approximately 500,000 customers affected by the major storm system that began on April 14. The system moved across Ontario from Windsor to the Quebec border and brought rain, ice accumulation of up to 30 mm, snow and significant wind gusts as strong as 100 km/hr in some areas. The efforts of employees from across the company resulted in a new record for Hydro One, restoring power in four days. This surpassed the previous six day restoration effort from the last, large scale March 2016 ice storm that earned Hydro One recognition from the Edison Electric Institute (EEI).

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Effective use of the Incident Command System is crucial in times of crisis

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When different utility and emergency crews converge to repair damage from severe storms or hurricanes it helps if they speak a common language — even if it is not necessarily plain English:

“The IMT working in the EOC is producing the IAP.”

Ann Steeves, an emergency management consultant, translates for us: “The incident management team working in the emergency operations center is producing the incident action plan for the upcoming operational period.” Read More

Utilities opt to automate crew scheduling, streamline work

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For many utilities, scheduling each day’s construction and restoration work means manually organizing and keeping tabs on ever-changing crew schedules and resources.  Managers meticulously update whiteboards dotted with color-coded magnets representing crews and tracks.  Augmenting the whiteboards are often schedules pulled from a PC-based project management tool and a database management product.  Adding to this challenge is the fact that different departments concentrate on restoring outages, while other groups manage day-to-day construction.

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Managing Outages as if the Customers were in the Room

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What happens beyond a customer’s field of vision defines the customer experience. During an outage, utility customers want, in priority order, these questions answered:
· Does my utility know I’m out of power?
· When will my utility restore power?
· What exactly caused the outage?
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RE Magazine – ARCOS Mobile Inspection

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Rural Electric Magazine

The new ARCOS Mobile Inspection solution assesses infrastructure like substations or gas lines in hours instead of days.  With a utility’s geographic information system and the mobile location services on any smartphone, tablet, or laptop, inspectors can report and transmit inspection data to managers. See RE Magazine for more.

How to Automate Workforce Scheduling

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If you’re a power plant supervisor, you’ve undoubtedly been forced to find a worker during off-hours on the spur of the moment. New tools are being used today that allow automating the callout process—and workforce schedule.

Last summer City Utilities (CU) of Springfield, Missouri, joined a list of power companies automating workforce scheduling and callout to better forecast crew availability, report on worker status, and respond to emergent work. CU’s four plants (a mix of coal-fired, gas, and combustion turbines) produce nearly 800 MW of power and employ approximately 120 electrical, mechanical, and operations personnel along with managers (Figure 1).

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