Plan Before The Event, Automate Activations, and Manage Incident Commands
AUTOMATED INCIDENT REPORTING SOFTWARE FOR EMERGENCY OPERATIONS
Emergency Event Call Out Systems
Emergencies happen, and establishing a response plan and processes before a crisis hits can improve efficiency and restoration when it matters most. We cannot always predict storms, floods, wildfires, security breaches, or active shooters – but we can prepare our emergency management response ahead of time.
Whether you activate your own emergency management response plan, business continuity procedures, or use FEMA’s Incident Command Structure, manually activating resources, exchanging data, and emailing documents and reporting takes up precious time when time is at stake. ARCOS incident management software can help with an organized solution to assist when transitioning from regular operations to emergency response and recovery.
Automated Incident Reporting Software
- Remove all weekly manual updates of Incident role spreadsheets, saving hours of administrative costs
- Eliminate human error for incident command lists
- Have a solution that can easily scale up and down depending on the severity and scope of a crisis
- Obtain situational awareness and visibility for all Incident Management emergency roles and crisis events across multiple different locations – which is key to making better decisions and acquiring accurate data for regulatory reporting
- Everything is time stamped for reporting to show essential milestones throughout an emergency
Automated Incident Reporting Software Features:
- Quickly send a message from any role to a set of recipients’ mobile devices by Text Message, Email, push notifications, or a text-to-speech phone call.
- Manually add definable log events that are perfect for recording when power was restored, decision points, notifications of situational changes, problems encountered, or any other trackable relevant data. Logged events are easily filterable and searchable for quickly finding specific log events for regulators.
- Detailed Reports, like Storm Role, Two Day Coverage Report, Detailed Coverage Report, Incident Working, and Incident Activation Callout Report – which give full situational awareness into who was called and who responded to a crisis
- More Notification Options – Activation by your choice of phone call, email, two-way text message to a mobile device, or any combination of the three for mobilizing your ICS team during an incident. Configure notification preferences unique to each created Response Group.
- Unique employee view of their own schedule when they are on call for Incident Manager. Users can plan their personal schedule in advance without conflicting with their duty status
- Employee Role Qualifications. Automatically define which employees are qualified to fill a role by setting the extended attribute on the Employee record – which is automatically updated when changed through an HR feed with the API.
USE OUR EMERGENCY EVENT CALL OUT SYSTEMS FOR FLEXIBLE MANAGEMENT OF COVID-19 PROTOCOLS AND STORM RESPONSE!
Automated Incident Reporting Software automates the planning, staffing, and scaling of the resources required to implement your emergency plan, and routes the required data or communications to your incident command system (ICS) and service management teams.
Incident Manager features include:
- Quickly send a message from any role to a set of recipients’ mobile devices by Text Message, Email, push notifications, or a text-to-speech phone call.
- Manually add definable log events that are perfect for recording when power was restored, decision points, notifications of situational changes, problems encountered, or any other trackable relevant data. Logged events are easily filterable and searchable for quickly finding specific log events for regulators.
- Detailed Reports, like Storm Role, Two Day Coverage Report, Detailed Coverage Report, Incident Working, and Incident Activation Callout Report – which give full situational awareness into who was called and who responded to a crisis
- More Notification Options – Activation by your choice of phone call, email, two-way text message to a mobile device, or any combination of the three for mobilizing your ICS team during an incident. Configure notification preferences unique to each created Response Group.
- Unique employee view of their own schedule when they are on call for Incident Manager. Users can plan their personal schedule in advance without conflicting with their duty status
- Employee Role Qualifications. Automatically define which employees are qualified to fill a role by setting the extended attribute on the Employee record – which is automatically updated when changed through an HR feed with the API.
Mobilize and manage incidents in minutes, not hours. Respond to events faster with ARCOS Automated Incident Manager.
The Benefits of ARCOS Emergency Event Call Out Systems:
IMPROVED PLANNING AND PREPARATION
- No more paper, notebooks, or outdated binders – everything you and your crisis management teams need in one system
- Create your own scalable templates for your entire organization, and for a variety of incidents using an ICS structure that works for you
- Activation Phases – define how your organization will scale UP
- Deactivation Phase – Define how your organization will scale DOWN
FASTER, MOBILIZATION AND MANAGEMENT OF EMERGENCY EVENTS
- Rapidly staff a crisis event using automated callout of eligible employees
- Enable employees to accept a role from a mobile phone or via the telephone
- Spin up your emergency teams in minutes vs hours
- View real-time acceptance of roles and associated organization charts from the web
COMPLETE FLEXIBILITY
- Build organization charts that make sense for you and the way you manage ICS
- Start with your own templates and modify on-the-fly as needed with advanced crisis management tools
IMMEDIATE VISIBILITY
- Automated document routing via Templates and Phases – By Role, Distribution List, or Crisis Event
- Document repository – Ability to upload, view or manage a document version history
- SIREN & Mass Calling – Route notifications directly to ARCOS users and non-users alike
- Event Location Check-In – Know where personnel and resources are
- Interactive Dashboards – A variety of instant insights into one incident or multiple incidents
LEVERAGES EXISTING TECHNOLOGY INVESTMENTS
- Seamlessly integrate with current systems, such as: OMS, HRMS, document management, and other emergency management applications.
Manage and Streamline All Your Emergency Information, Communications, Plans & Tasks
Tiered Emergency Operations Center Activation
ARCOS Incident Manager relies on its built-in real-time coverage plans. Just like a Callout is executed for available workers, the operations system knows which employees can play which roles as well as who has the right skills for the job and places callouts to automatically fill the roles needed. As the roles are accepted via phone, text, email, mobile app, or directly in the system, the software completes the org chart data for your coverage plan so everyone has access until the decommissioning of the crisis.
All-hazards Incident Management
Pre-configured incident or storm scenario templates contain the exact instructions and documents each member needs so they can begin executing quickly. As members gather data, powerful document routing capabilities ensure that the right information gets to the right people at the right time reducing manual processes such as phone calls, emails, and management of multiple documents. Check-In/Check-Out capabilities allow instant insight into what work is currently being done or has been completed during a crisis.
ARCOS Incident Manager records all historical records, documents, and activities during the incident providing powerful reporting for post-crisis review and drills. Unplanned interruptions happen, so it is important to resolve incidents with thought-out incident management processes. Service requests for major incidents allow for effective incident reporting.
Powerful API for Communication
ARCOS’ advanced API enables utilities to connect to OMS, WMS, HRMS, and Learning Management applications to provide the data you need to secure the right resources and connect to your existing document management system. Fully integrated with the other ARCOS Resource Management solutions utilities can utilize one familiar system for blue sky or crisis incidents, which allows for reduced training and increased optimal resource utilization.
Go Beyond Emergency Management
ARCOS INCIDENT MANAGER: PLAYING THE ROLE OF YOUR INCIDENT COMMAND SYSTEM
How can ARCOS be a part of your emergency management and action plans?
Planning for critical events creates an opportunity to strengthen your operational efficiency and response. By having well-formulated response plans ahead of time centered on an automated single source of truth, you can handle anything.
A robust, managed call to action is needed when storms and emergency events strike. And being fully prepared before a crisis, with a business continuity plan and automated system in place, is essential. ARCOS can support you when it matters most.
HOW CAN ARCOS INCIDENT MANAGER HELP WITH THE PRINCIPLES AND KEY FEATURES OF THE INCIDENT COMMAND SYSTEM?
- Manageable span of control
- A scalable and flexible organization
- A unified chain of command
- Management by objectives (including recovery strategies, response plans, and procedures)
- Comprehensive resource management and up-to-date accounting of resource use
- Accountability and check-in
- Establishment and Transfer of Command
- Integrated and interoperable communications
- Use of common terminology
- Information and Intelligence Management
An automated solution improves these key features, including supporting span of control, quick and easy scalability, establishing a clear Chain of Command, and increasing situational awareness through a single lens to better manage all types of resources, maintain countability, and regularly check in with employees, stakeholders, and others involved.
Suggested further reading and viewing:
- Learn how to streamline incident and emergency management with our “Automating the Foundations of Incident Management Video Series”.
- The climate is changing and with it, the weather patterns we’ve come to expect. Find out how important Incident Management has become with our “Climate Change and Weird Weather: A Call for Emergency and Incident Management” blog.Â
- Who would have thought Texas would have a winter weather crisis? That was just one incident in a long line of occurrences that demonstrate why Incident Management is needed.
- Western Energy Institute published a guest column by our own, Jim Nowak, about the importance of the incident command system and automating the management of ICS. What’s needed to manage an Incident Response Team? Find out here.
- Check out FEMA’s guide to the principles, role, and five major components of the Incident Command System.
- Get more details about ARCOS Incident Manager by downloading the spec sheet here.
FAQs
- What is an emergency management system?
- An emergency management system is a set of procedures designed for response and recovery from dangerous incidents and disasters, both man-made and naturally occurring.
- What is EOC software?
- EOC software is used in emergency operations centers for tracking tasks and reporting, determining the size and severity of an emergency, obtaining situational awareness, developing a common operating picture, and dispatching a response team to an emergency or crisis as quickly as possible.
- What are the 4 elements of emergency management?
- The four elements of emergency management are risk assessment, communication planning, compliance with federal and state policies and procedures, and sufficient training and testing.
