Crew Expenses
CREW TIME AND EXPENSES CAPTURED AS THEY HAPPEN
Automate capture of crew time and expenses directly from the field, eliminating “best guess” reconciliation and producing verifiable documentation needed for FEMA reimbursement and validating contractor invoices.
Trusted by Top Critical Infrastructure Operators
UNIFIED CREW DATA SPEEDS REIMBURSEMENT AND CLOSEOUT
Verify Costs and Accelerate Accurate Closeout
Financial Assurance
Contractor Reconciliation
Administrative Efficiency
Secure Documentation for FEMA Reimbursement
Capture complete expense details linked directly to each job as work happens, so reimbursement packages reflect what actually happened.
- Faster, more reliable financial closeout
- Automated documentation with timestamps and ownership
Validate External Invoices with Confidence
Match invoices against field data, reducing disputes and adjustments.
- Clean, defensible reconciliation with fewer back-and-forth cycles
Streamline Time Capture and Reporting
Auto-fill schedule details and job context as work happens to speed submissions and approvals.
- Pre-filled fields auto-populate timesheets and expenses
From Activation to Closeout: How ARCOS Works
Automated Cost Capture
Continuously records crew time/expenses across jobs and locations; centralizes data for reimbursement and reporting.
Field Evidence Capture
Expense evidence captured digitally; timestamps and ownership logged to validate costs.
Unified Resource Tracking
Tracks native, non-native, and mutual aid crews; links labor and activity to specific jobs for reconciliation.
Audit-Ready Reporting
Generate comprehensive packages that roll up costs with location and ownership context.
Customer Stories
Trusted by Leading Utilities
Across North America
“The other huge benefit is during storms. Before we automated the management of crews, it would take us up to 4 hours to even be able to say, ‘This is how many crews we have, and here’s where they are.’ Now we’ve reduced an 11-step process to an easy, four-step process that shows us who we have on site, right away.”
“The biggest benefit is efficiency. It can be difficult to recognize how cumbersome your process is until you move to a better system. Now that we’ve experienced the value [of Arcos], we could never go back to our previous process.”
“That playback is akin to a sports team watching film from its last game to analyze how well it did. With a paper-based system, preparing for a forecasted storm would likely leave time for laying out only one scenario that’s largely based on past experience.”
Orchestrate People, Work, and Cost Reporting
ARCOS Callout
Logs mobilization decisions to support compliant billing and provenance.
ARCOS Crew Manager
Links utilization to jobs and locations for clean reconciliation.
Arcos Assess & Restore
Records job details, materials, and evidence (photos/signatures) from the field.
PREHEADER
DISCOVER HOW ARCOS CONNECTS
PRODUCTS
INDUSTRIES
SCHEDULING & AVAILABILITY
Real-time system of record for shifts, rosters, and crew status.
CREW CALLOUTS
Real-time system of record for shifts, rosters, and crew status.
MOBILE ACCESS
Real-time system of record for shifts, rosters, and crew status.
COMPLIANCE & REPORTING
Real-time system of record for shifts, rosters, and crew status.
OnCommand Suite
A Single Control Center for Utility Operations
Field Crews
Manage your utility workforce with automated callout, scheduling, and real-time field coordination tools.
Native Contractors
Coordinate internal contractor resources with mobile access for assignments, time tracking, and compliance.
3rd-Party Contractors
Standardize external contractor work execution with streamlined mobile tools and expense tracking.
Mutual Aid
Request and manage external utility resources seamlessly within your existing crew management system.
ICS Roles
Assign and track Incident Command System roles for coordinated emergency response and compliance.
Assess & Restore
Document damage and coordinate restoration efforts in real time during outages and storm events.
Line Construction
Execute network expansion and capital projects with digital workflows and GIS-enabled mobile tools.
Customer Service
Enable two-way communication for outage reporting, service requests, and billing notifications.
Asset Inspection & Maintenance
Maintain compliant digital records of asset condition with automated notifications and GIS capture.
Vegetation Management
Plan, execute, and report on vegetation work with integrated GIS-native lifecycle management.
Grid Modernization
Support system upgrades and technology deployments with digital workflows and project tracking.
